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Student guide

Beginning your studies abroad may seem like a great challenge, and for many students, it is an adventure they need to prepare for well. As you read this guide, be advised that you may be provided with additional Orientation Guides by your program coordinator—but the following information will give you a good impression of what your life may be when you come to study with us.

Academic year in Poland starts on the 1 October and ends on 30 September. It consists of two semesters: winter semester, spanning October through January, and summer semester, beginning in March and ending in June.

Exams

There are two examination sessions, one at the end of each semester. They last for two weeks. Each examination session also has a resit period: for winter session, it’s one week in February, and for summer session it’s two weeks in September. You need to pass all your exams in due deadlines, by the end of the academic year.

Breaks

First break of the year is Christmas Break at the end of December which is typically about 10 days long.

Winter break lasts for one week in February (but including examination and resit sessions, period where classes are not taught spans almost a month).

Easter break is shorter—five days long.

Summer vacations are three months long (July—September). Please note that even though technically part of the summer break, the resit exam period is in September. Even if you were successful with your exams in June, you should be paying attention to the announcements, since you may be required to register for next year’s classes or apply for student dorm or stipends before October begins.

Detailed schedules may be found here:

Student ID card

As a JU student, you will be issued an electronic student ID card. It confirms your student status in Poland and is in general used as proof that you are eligible for student discounts, e.g. in public transport. It’s also used as a library card in University libraries.

To receive your student ID card, follow the instructions you are given upon enrolment, especially the 22 PLN fee you need to pay.

Please remember that the card is only valid for the period indicated on the holographic sticker on the back of the card. Each semester, you need to extend its validity at your student office.

More information about the Students ID Card you can find here on the USOSweb.

As a citizen of the EU or Schengen member states, you may cross the Polish border on the basis of a valid travel document (passport or identity card).

Non-EU and non-EFTA citizens

As a citizen of other countries than member states of the EU or EFTA, you may cross the external border of the EU—including Polish border—with a valid travel document, travel medical insurance, justification of purpose and conditions of your intended stay and prove that you have sufficient means for the planned stay and for the return journey, and, if it is required—a visa. List of visa-free countries is available on this website.

If you do find yourself in need of a visa, please note that you may apply for two types of visas: a Schengen visa (type C), valid for 90 days of entry into the Schengen area over the period of six months; or a long-stay Polish national visa (type D), valid for no longer than a year. Visa application procedures must be completed in your country of origin well before you come to Poland; you should allow at least several months for the Polish embassy to process your application. Once you are admitted to the JU, we will issue a letter confirming your admission which can be presented at the embassy for visa purposes.

Registering your stay

Once in Poland, you are obliged to register your stay, if it exceeds 3 months. To register your stay, you need to file an application together with a set of required documents with the provincial office (Małopolski Urząd Wojewódzki). If you are not a EU / EFTA citizen, you only have 4 working days to submit the application, following your arrival in Poland.

You may find more information about the procedures here: www.malopolska.uw.gov.pl/default.aspx?page=Locations_of_foreigner_service_centres

Student dormitories

When coming to study at Jagiellonian University, you may apply for a place in a student dormitory. There are six dormitories at the JU, and although prices vary, they do not exceed 450 PLN per month.

You should apply for a place once you are admitted. For more information about procedures of application and accommodation availability, please contact the student office for your programme or International Students Office.

Be aware that due to the limited amount of places in the dormitories, not all international students who start their studies get a place. You should be also ready to look for a place on your own.

Further reading: internationalstudents.uj.edu.pl/regularstudies/dormitory

Private accommodation

If you prefer to rent a room or an apartment rather than book a place in a dormitory, you will quickly see that the housing market in Kraków is vibrant and offers a variety of living options. If you are willing to share a room, prices may be as low as PLN 700-800 per month, but they may also be much higher depending on the location and the apartment standard. There are many websites—Facebook groups, student forums—where you can find dozens of offers published by other students looking for roommates.

If you are a EU / EFTA citizen, and you have the European Health Insurance Card (EHIC), you are entitled to receive free health care services. Please be sure to show your card upon your visit at the doctor’s office.

If you don’t have the EHIC, or are from outside of EU / EFTA, you should either purchase health insurance before arrival, or enrol in the Polish National Health Fund (Narodowy Fundusz Zdrowia). When you purchase the NFZ insurance, you become eligible for health care services in Poland.

Holders of Polish Charter can be insured free of charge in the NFZ by the University.

For advice about health care during your studies, please contact International Students Office.

USOSweb

USOSweb

USOS (University Study Oriented System) - an IT system for managing the course of studies.

This system is one of the most useful and helps students during the whole period of studies. You can get done there following actions:

  • Register for courses or exams [Student’s section > registrations];
  • Apply for dormitory, scholarship, etc. [Common section > Applications];
  • Check your courses’ schedule;
  • Check your grades;
  • Submit course declaration and some petitions;
  • Check your bank account number and financial support and a lot more.

Important! After receiving the login data from your student’s office, remember to activate your university’s e-mail account. Then you will receive all essential e-mails and information from the University’s Government, lecturers, etc. For precise instructions on how to do this visit: https://pomocit.uj.edu.pl/en_GB/studenci_start.

Login data to both platforms is the same as for your student's e-mail account.

MSTeams

MSTeams

MSTeams is a platform for conducting online classes and meetings at the Jagiellonian University. Through this platform, you may:

  • Attend your online classes;
  • Get in contact with your classmates or lecturers;
  • Attend your professor’s shift;
  • Make your assignments;
  • Use the materials you, your classmates, or lecturers published;

To log in to this system, you should use the same login and password as for your e-mail account.

Office 365

Office 365

Office 365 - is a set of applications available from Microsoft servers. All students and JU’s employees have free access to those applications using their university’s account.

Thanks to Office 365, you can stay in constant contact with colleagues and other students.

The product includes the MS Office suite (Word, Excel, PowerPoint, OneNote, and Outlook). All Office 365 online products are automatically updated, so users always use the latest version.

Advantages of the OFFICE 365 package:

  • Mobility and availability - it can be launched anywhere, anytime. Documents and files shared with your employees can be viewed from a computer, laptop, tablet, or smartphone.
  • Security: Office is safe. Files and documents are protected by anti-spam and anti-malware software. Office 365 uses a reliable system that protects 100% against known viruses.
  • Sharing sites, files, and documents - documents that we create in Word or Excel can be quickly shared with other people.
Pegaz

Pegaz

Pegaz (and Pegaz-exams) is the official distance learning platform of Jagiellonian University.

It is a website that allows academic teachers to create and publish didactic materials (also interactive and multimedia), and it is also a tool for communicating with students. It includes all classes launched in the USOS Jagiellonian University dean's office system. This platform gives the possibility to:

  • Receive materials for your classes;
  • Complete assignments (e.g., quizzes) published by your lecturers.
  • Submit written works, allow you to send a file (or text written directly on Pegasus), and then evaluate it.
  • Use the Forum to share your ideas, etc.

Pegaz-exams are used for conducting online exams when it is necessary.

University education is not only about lecture and classes: in your free time you can join some of the JU student societies and other organisations, where you will meet new people and get to spend more time on your passions—or find new ones! Below you may find an overview of the most popular organisations active at the JU.

Research circles

There are more than 170 active student research circles at the JU. These organizations provide excellent opportunity to broaden your interests related to your course of study: their activities often include research trips, organising meetings with professionals and researchers in the field, holding conferences and much more.

JU University Sports Association

The University Sports Association is the biggest sports association in Poland, nationwide. It was first established at the Jagiellonian University, and it has been active ever since, for more than 100 years now. As a JU student, you may enrol into one of 40 sections (including football, basketball, volleyball, rowing, horseback, track and field, skiing, and many more) and become part of the JU representation at the national and European competitions.

Read more: azs.uj.edu.pl

Student Governance

By virtue of law, Student Governance is the only official representation of students of a university. Chosen in free elections, students active as members of executive commissions of the governance are the voice of all JU students before the University governance. Their activities include not only sitting on various committees within the University, but also provide services to all students, including legal support or organisation of university-wide events.

International organisations

Branches of several international organisations are present at the JU, including Erasmus Student Network, AEGEE (European Students’ Forum), European Students’ Union, and AIESEC.

Getting around Kraków on buses and trams is very convenient. Students can buy discounted monthly and semester transport passes using their student ID card (which also acts as their bus pass).

Tips for getting to the Ruczaj Campus: board any tram going in the direction of Czerwone Maki. Leave the tram by:

  • stop Norymberska (by Kaufland supermarket): Faculty of Management and Social Communication; Faculty of Mathematics and Computer Science; Faculty of Physics, Astronomy, and Applied Computer Science; Faculty of Chemistry
  • stop Kampus UJ: Faculty of Biology; Faculty of Geography and Geology; Faculty of Biochemistry, Biophysics, and Biotechnology