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Required documents – undergraduate programmes

Information on this website is related to admission for 2022/2023 academic year. This admission is already closed. Information on admission 2023/2024 will be published in January/February 2023.

All information available on this website is related to admission for international students. Information related to Polish citizens is available on the website rekrutacja.uj.edu.pl (in Polish only).

Інформація українською мовою

Below you will find a list of required documents. Information about the enrolment procedure is available HERE.

upon registration

upon enrolment

available for download from the OAS account („Documents and further steps” tab):

  • personal questionnaire with a photograph;
  • for minor candidates statutory representative’s consent – a FORM;
  • power of attorney.

to prepare:

until 29th of September

  • apostille / legalization
  • Health insurance proof
  • decision on recognition of a document of an international qualification (selected countries only)

in the term announced in the schedule

  • certificate from an occupational medicine doctor

Documents required upon application

Documents are not required upon application, except for the School of Medicine in English. The result is calculated on the basis of an interview and the documents are required only upon enrolment.

Before arriving in Poland and enrolling

A full set of original documents needs to be presented for inspection in order to enrol. To avoid problems with enrolment, due to missing or incomplete documentation, we suggest you prepare the documents required in advance, especially those which you cannot obtain in Poland. In most cases, it refers to apostille or legalization of school certificate. You will also need a valid passport or an ID card (for European Union citizens) or a passport (for non-European Union citizens) to be able to successfully enrol.

Documents required upon enrolment

Documents listed below (originals and copies) are required to enroll successfully. You should submit them to the appropriate student office. The student office will only keep copies of the documents after checking their validity against the originals. Don't hesitate to get in touch with the appropriate student office if you cannot come to Poland to submit documents by the deadline given—contact data you may find at irk.uj.edu.pl in your account below the application in the ‘Documents and further steps’ tab and in your respective study card, ‘contact’ tab.

The following documents are to be submitted upon enrolment:

  • personal questionnaire downloaded from the system, including the photograph
  • Polish Matura certificate or its foreign equivalent

Upon enrolment in person, the candidate presents their identity document for inspection:

  • passport (for non-European Union citizens) or ID card (for European Union citizens) 

Additional documents:

  • apostille or legalization of a document of international qualification, issued outside of Poland
  • certified (sworn) translation of all documents issued in the language other than the program's language
  • insurance proof
  • the decision of granting a NAWA scholarship – if a candidate is a scholarship holder
  • decision on recognition of a document of international qualification, issued by the Polish Regional Board of Education (kurator oświaty) – if required
  • power of attorney – if a candidate is enrolled by a representative
  • documents for minors – if a candidate is under 18
  • other documents specific to a program – if required

Documents description:

The personal questionnaire is possible for download as a pdf only, when your applicastion has got a „Qualified” status, after the announcement of result. To download this document, first ensure that all information in the “Personal forms” section is provided correctly and the photograph is accepted.

The personal questionnaire is available in the OAS account under “Documents and further steps” in the table of the application for the program. It should be downloaded, signed, and submitted with the required documents. If the enrolment is made by a proxy, he can sign a personal questionnaire in the behalf of a candidate.

The photo should be uploaded to the account. It is a mandatory part of the personal questionnaire. The administrator must approve it before enrolment because it is the same photo that appears later on the student ID.

A photo with a minimum resolution of 500x625 pixels and a maximum size of 5 MB should be taken en face (in front), without a hat, on a light background (following the requirements for issuing Polish ID cards).

To apply for studies in Poland, you need a Polish Matura or a document (a certificate or another foreign document) that entitles you to apply for studies in its country of issue. Its original must be presented for inspection upon enrolment.

Important! Documents issued outside Poland have to be:

  • legalized or sealed with apostille;
  • translated into English or Polish (certified translation);
  • recognized by Polish Kurator oświaty.

Information about mentioned above procedures can be found below.

Apostille/legalization of a foreign certificate, issued outside of Poland (does not apply to IB diploma and EB certificate)

International qualification certificates obtained outside of Poland (except for the International Baccalaureate diploma and the European Baccalaureate certificate) have to be authenticated with apostille or legalized. This serves as the basis for acknowledging foreign documents as valid in the territory of Poland. If the documents are issued in countries that are parties to the Hague Convention of 5th October 1961 (Dz.U. z 2005 r. nr 112, poz. 938), apostille must be obtained. The list of countries and institutions responsible in each country for issuing apostille may be found here. For example, the Ministry of Education in Kyiv will issue an apostille for a diploma issued in Ukraine. As obtained in other languages, it needs to be translated into a language of studies or Polish.

Legalization, similarly to apostille, confirms the authenticity of a document issued in a country other than Poland. Documents must be legalized if obtaining an apostille is not possible because the country that issued the document is not a party to the Hague Convention mentioned above. If the certificate was issued in such a country, you need to contact the institution responsible for legalizing documents (to use them abroad). Usually, it is the ministry of foreign affairs or education. After obtaining initial confirmation, the Polish consulate should be contacted to finalize the legalization of the document.

Apostille or legalization must be delivered to the appropriate university unit responsible for enrolment, not later than 29th September 2022.

Recognition of certificate issued abroad

Some certificates are recognized in Poland by virtue of law and they do not require any additional administrative actions in order to undertake studies. Such recognition applies to certificates issued in Member States of the EU, OECD, EFTA and countries with which Poland has signed international agreements on mutual documents recognition (e.g. Ukraine).

Thease are documents obtained in: Australia, Austria, Belgium, Bulgaria, Chile, Columbia, Costarica, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Greece, the Netherlands, Spain, Ireland, Island, Italy, Israel, Japan, Canada, South Korea, Lichtenstein, Lithuania, Luxembourg, Latvia, Malta, Mexico, Germany, Norway, New Zealand, Portugal, Romania, Slovakia, Slovenia, Switzerland, Sweden, Turkey, USA, Hungary, UK.

Additionally certificates are covered by international agreements such as Belarus, China, Ukraine.

Certificates issued in other countries than listed above require an additional administrative procedure to be recognized as a basis for undertaking higher education in Poland. Such decisions are issued by the appropriate education authority. To obtain the decision, candidates who reside in Poland should contact the Polish Regional Board of Education (kurator oświaty), relevant to the place of their residence. For those who do not reside in Poland this is Mazowieckie Kuratorium Oświaty in Warszawa. Detailed information about the recognition of certificates obtained abroad is available here.

If, upon enrolment, the candidate does not have a decision on a certificate recognition in Poland, they oblige themselves to obtain this decision by no later than 29 September 2022.

Important! The time for obtaining a decision is up to two months (in the case of more complicated documents), therefore we recommend starting the procedure in andvance.

Upon enrolment made in person, a candidate is required to confirm their identity with a valid identity document (passport or – in case of European Union citizens – ID card or passport). If a representative enrolls a candidate, he also needs to have a copy of the candidate’s identity document. It does not have to be translated or notarized.

For EU citizens the passport or ID card is a document entitling them to undertake full-time studies conducted in Polish free of charge.

International qualification certificates obtained outside of Poland (except for the International Baccalaureate diploma and the European Baccalaureate certificate) have to be authenticated with apostille or legalized. This serves as the basis for acknowledging foreign documents as valid in the territory of Poland. If the documents are issued in countries that are parties to the Hague Convention of 5th October 1961 (Dz.U. z 2005 r. nr 112, poz. 938), apostille must be obtained. The list of countries and institutions responsible in each country for issuing apostille may be found here. For example, the Ministry of Education in Kyiv will issue an apostille for a diploma issued in Ukraine. As obtained in other languages, it needs to be translated into a language of studies or Polish.

Legalization, similarly to apostille, confirms the authenticity of a document issued in a country other than Poland. Documents must be legalized if obtaining an apostille is not possible because the country that issued the document is not a party to the Hague Convention mentioned above. If the certificate was issued in such a country, you need to contact the institution responsible for legalizing documents (to use them abroad). Usually, it is the ministry of foreign affairs or education. After obtaining initial confirmation, the Polish consulate should be contacted to finalize the legalization of the document.

Apostille or legalization must be delivered to the appropriate university unit responsible for enrolment, not later than 29th September 2022.

Every document issued in a language other than Polish or English has to be enclosed with a scanned copy of its certified translation into Polish or English. Translation should be certified by:

  • person entered into the registry of sworn translators and interpreters kept by the Polish Minister of Justice or
  • person registered in an equivalent function to the Polish sworn translator in a Member State of the European Union, Iceland, Norway, Liechtenstein or Switzerland or
  • Polish consul proper for the country where the document was issued, or within the legal system of which the document was issued or
  • diplomatic mission, accredited in Poland, or consular office proper for the country where the document was issued, or within the legal system of which the document was issued

Translation may be done by a translation agency, but then it should be certified by a Polish diplomatic mission or a sworn translator. A translation certified by a notary is not accepted. If there is an apostille enclosed to a document, it should be translated as well.

All foreigners, in order to undertake studies, must be insured. It is recommended, that the document submitted upon enrolment should be valid for at least first year of studies in Poland, covering medical costs up to 30 000 EUR. If the candidate does not possess this document upon enrolment, they are required to oblige themselves to deliver it by 29 September 2022 by submitting a written declaration to the unit responsible for enrolment.
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For study programmes where students are at risk of exposure to dangerous, harmful, or noxious factors, while enrolling they are issued a referral for medical examination conducted by a doctor of occupational medicine. Candidates are then obliged to submit the certificate issued as a result of this examination to the unit responsible for enrolment, in line with the dates from the admission schedule. Information on the medical certificate requirement is available in studies cards at the OAS website.

Check the list of harmful, burdensome or dangerous factors to health that students of selected study progammes are exposed to.

The list of medical facilities which the Jagiellonian University has concluded agreements with and where you can make a medical examination indicated in a referral may be found here.

Some certificates are recognized in Poland by virtue of law and they do not require any additional administrative actions in order to undertake studies. Such recognition applies to certificates issued in Member States of the EU, OECD, EFTA and countries with which Poland has signed international agreements on mutual documents recognition (e.g. Ukraine).

Thease are documents obtained in: Australia, Austria, Belgium, Bulgaria, Chile, Columbia, Costarica, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Greece, the Netherlands, Spain, Ireland, Island, Israel, Japan, Canada, South Korea, Lichtenstein, Lithuania, Luxembourg, Latvia, Malta, Mexico, Germany, Norway, New Zealand, Portugal, Romania, Slovakia, Slovenia, Switzerland, Sweden, Turkey, USA, Hungary, UK, Italy.

Additionally certificates covered by international agreements such as Belarus, China, Ukraine.

Certificates issued in other countries than listed above require an additional administrative procedure in order to be recognized as a basis for undertaking higher education in Poland. Such decisions are issued by the appropriate education authority. In order to obtain the decision candidates who reside in Poland should contact the Polish Regionale Board of Education (kurator oświaty), relevant to the place of their residence. For those who do not reside in Poland this is Mazowieckie Kuratorium Oświaty in Warszawa. Detailed information about the recognition of certificates obtained abroad is available here.

If, upon enrolment, the candidate does not have a decision on a certificate recognition in Poland, they oblige themselves to obtain this decision by no later than 29 September 2022.

Important! The time for obtaining a decision is up to two months (in the case of more complicated documents), therefore we recommend starting the procedure in advance.

Candidates who undertake studies as NAWA scholarship holders (e.g., The St. Banach Scholarship Program etc.) should check an appropriate box in the OAS account upon registration. Candidates who are holders of scholarships granted by the Minister or NAWA have to submit a decision stating the terms for financing their studiesupon enrolment.. Read more about documents issued in electronic form bellow. Lack of the decision may result in the necessity to pay tuition fees if there is no other basis for studying free of charge.

If you obtain a NAWA decission after enrolment, you may apply for financial basis change.

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Candidates who are under 18 upon enrolment have to submit additional documents in order to enrol, such as a birth certificate (with its translation) and parent’s written consent to undertake studies by the child. If a minor candidate is enroled by a representative, then an appropriate power of attorney is required (Please note! This is a different form than the one for the enroling candidates above 18). More information regarding minor candidates and document forms to download can be found here.

A candidate who is not able to enrol in person can appoint a representative who can submit documents on their behalf. This document forms can be found here.

Some of documents such as the Decission of Director of NAWA, are issued only in electronic form and signed with an electronic signature by an authorized person. If your document has been issued in this form, on the date of enrolment send it by email to the unit responsible for your study programme and deliver a printed copy to it’s office with a set of documents.

The next step after enrolment is to lagalize stay in Poland. It requires you to submit documents, some of which you may receive at university. Detilled information you may find in the section Legalisation of stay .

For specific studies it is required to submit additional documents which have not been mentioned above. A full list of documents required for each of the programme can be found in the OAS catalogue in the study card.